Ref #: BUYC03 – OCT2024 (BH-DC)

Department:                          Electrical

Reporting to:                        Operations Executive

Purpose:                               The purpose of this job is to source inventory required by business or search for better deals and more profitable suppliers possibly on a national scale in such a manner that profits are maximised and costs are minimised, while also dealing with factors such as sustainability, risk management and ethical issues.  This will include developing good relationships with suppliers, as well as sourcing new merchandise and reviewing existing items to ensure products remain competitive by understanding customers’ needs, and reacting to changes in demands, therefore creating sustainable growth in margins and profits.

KEY RESPONSIBILITIES:

Sourcing and Procurement:

• Identify and evaluate potential suppliers and manufacturers of products
• Negotiate terms and conditions with suppliers to achieve cost effective purchasing agreements
• Place purchase orders and monitor order fulfilment to ensure timely delivery.
• Assess supplier options based on price/quality and reliability to determine best choices

Product Selection and Inventory Management:

• Monitor and analyse sales data and market trends to determine product demand and make informed purchasing decisions.
• Manage inventory levels to optimize stock availability while minimizing excess inventory
• Collaborate with Store Managers to select products that align with customer demands
• Visit shop floor at Branches & Franchise and departments regularly in order to identify and manage dead and surplus stock, stock turnaround times as well as the value of stockholding rotation
• Submit products to marketing for online shopping

Supplier Relationship Management:

• Conduct regular supplier evaluations to assess performance and ensure compliance with company standards
• Address issues related to product quality/delivery/pricing with suppliers promptly and effectively
• Develop and maintain strong relationships with suppliers to ensure consistent quality
• Maintaining a relationship with suppliers and sourcing new suppliers for future products
• Generate additional new business development opportunities related to suppliers

Market Analysis and Reporting:

• Conduct market research to stay informed about trends/competitors
• Participating in promotional activities
• Prepare regular reports on purchasing activities, inventory levels and market trends
• Utilize data analytics to forecast demand and make data – driven purchasing decisions
• Doing regular shop-outs to ensure market related pricing

Compliance and Documentation:

• Ensure all procurement activities comply with company policies
• Maintain accurate records of purchase orders/contracts and supplier agreements
• Manage and resolve any discrepancies in invoices/or purchase orders.
• Process all price updates for the Group when price changes occur with suppliers
• Ensure that all invoices are signed off and send to the Finance department for payment before due dates
• Ensure that all invoices are coded with the company’s stock codes and price changes are updated before sending it to the Marking

Team Collaboration and Communication:

• Work closely with sales/marketing and all branches
• Prepare and participate in monthly group buyer’s meeting
• Liaising with store managers to ensure supply meets     demand
• Responding to bulk customer complaints and comments directed at suppliers
• Ensure housekeeping of work area
• Perform any work-related task as delegated by your superior department

REQUIREMENTS:

• Matric or equivalent
• Relevant tertiary qualification or studying towards a Buyer qualification (preferred)
• 5 Years minimum experience in a similar role
• Experience in the hardware and retail environment
• Valid Driver Licence (Preferred)
• Kerridge K8 Systems exposure
• Ability to communicate clearly & effectively (verbal & written) at all levels
• Department product knowledge across the board in hardware retail
• Customer Service Training
• Good team leader with lots of self-motivation
• Strong decision-making skills and willing to take responsibility
• Ability to understand relevant legislation, incl. Consumer Protection Act
• Analytical problem-solving skills
• Numerically, Computer and Time management skills
• Strong market awareness
• Good relationship management
• Good negotiation and networking skills

Kindly note that if you are not contacted within 2 weeks after the closing date, please consider your application unsuccessful.

We are committed to having staff that reflect the diversity of our nation we will conduct our recruitment and appointments in line with the Company’s equity targets and we are committed to improving our positions. The Company reserves the right to make changes to these terms and conditions at any time and for any reason.

Closing date: Thursday, 10^th October 2024

Interested applicants are to submit the Curriculum Vitae, motivation letter and application form to the Human Resources Department on 021 944 8300 or via e-mail on [email protected]